41162 Clarification on taking two possessions at the same time

December 2010 in Network Rail and Suppliers

Workload Method of working Not Specified

Persons In Charge Of Possession (PICOPs) are being asked to undertake two possessions at the same time, according to one reporter. In areas where the third rail system is in operation the workload is increased, as PICOPs have to take isolations as well as compile the possession packs. It is felt by the reporter that this procedure is compromising safety as it significantly increases the risk of mistakes being made.

The reporter believes that the possession packs are compiled by the Operational Delivery Managers (ODMs) in other areas. Could NRl clarify the following:

• Are PICOPs allowed to be responsible for taking two possessions at the same time, when they are also responsible for taking isolations? If this is the case could this procedure be put in writing?
• Who is responsible for compiling the possession packs - the ODMs or the PICOPs?

Response from Network Rail

NR would like to thank the reporter for bringing their concerns to our attention.
Are PICOPs allowed to be responsible for taking two possessions at the same time, when they are also responsible for taking isolations? If this is the case could this procedure be put in writing?

PICOPs are permitted to undertake more than one possession under the current process. This has been clarified with the NR training department. This also applies to the taking of isolations on DC lines in association with taking the possession(s). When one or more possessions are being managed in conjunction with isolations each possession is reviewed on its own merit of its complexity by the ODM.

As there is no formal clarification for managing multiple possessions a review will be undertaken to set out a formal criteria for managing more than one possession, which will include isolations.

Who is responsible for compiling the possession packs - the ODMs or the PICOPs?
In response to the question regarding the compiling of possession packs:

• The Senior ODM is accountable for the compiling and production of the possession packs.
• The ODMs or the PICOPs compile the possession packs.
• The ODMs are responsible for checking, authorising and signing the possession packs.